One Platform for Compliance, Safety, HACCP & GDPR Management
ComplianceHub is the compliance management software that brings clients, documents, deadlines, training and consultants into a single system of record — with automated email and WhatsApp alerts so nothing expires unnoticed.
Certification expires in 15 daysAutomated WhatsApp alert sent
Trusted by consultancies and compliance teams across
Construction
Food & Beverage
Manufacturing
Healthcare
Professional Services
DOC/01 · PLATFORM OVERVIEW
Every regulatory obligation, tracked from one place
Compliance work is scattered across spreadsheets, inboxes and paper folders. ComplianceHub replaces all three with a single document management software and deadline engine built specifically for safety, HACCP, GDPR and training obligations.
Compliance
Real-time status across every client: regular, irregular, or at risk — visible from a single screen.
Documents
Centralized archive for DVR, attestati, HACCP plans and privacy records, with approval workflows.
Deadlines
Every expiry date on a smart calendar, escalating automatically as renewal dates approach.
Training
Courses, attendance and certificates, scheduled around real CCNL and renewal requirements.
Consultants
Assign Consulente Sicurezza, HACCP, GDPR and Medico Competente per client, with scoped access.
DOC/02 · PRODUCT TOUR
A dedicated workspace for every role
Eight real interfaces, pulled directly from the live product — not mockups. Click through to see how compliance moves from admin oversight to client action.
ROLE/01 · ADMINISTRATOR
Full visibility, zero blind spots
The administrator dashboard surfaces total clients, upcoming deadlines and irregular accounts the moment you log in, with a live activity feed of every signature, upload and reminder across the system.
Quick actions for clients, documents and the deadline calendar
Real-time activity log: DVR signed, certificates expiring, new hires
One-click drill-down into any client, operator or consultant
Operators see exactly what they're responsible for: assigned clients, urgent deadlines, documents awaiting review, and courses about to start — nothing more, nothing less.
Scoped client list with compliance status at a glance
Document review queue with approve / reject actions
A self-service portal your clients will actually use
Clients upload requested documents, check upcoming deadlines, manage their own employee roster, and see exactly which consultants are assigned to their account — without a single phone call to your office.
Drag-and-drop upload for any requested document
One-click download of DVR and certificates for inspections
Visible roster of assigned safety, HACCP and GDPR consultants
Consulente Sicurezza, Consulente HACCP, Medico Competente and Consulente GDPR each get a focused workspace limited strictly to the companies they've been assigned — with their own deadline and document views.
Strict data isolation between assigned companies
Pending and overdue deadlines surfaced per company
Direct access to the documents relevant to their specialty
Plan first-aid, fire-safety, RLS and HACCP courses with a full calendar view, track enrollment per company in real time, and let teachers manage attendance and materials directly from their own area.
Calendar and list views with live seat availability
In-person, video-conference and e-learning course formats
Automatic renewal notifications before certificates lapse
Every medical visit, HACCP renewal and DVR update lives on one intelligent calendar, color-coded by status, with bulk reminder sending so an entire portfolio of clients can be notified in one click.
Status badges: regular, expiring soon, overdue
Bulk reminder sending across an entire client portfolio
Full notification history for every tracked deadline
DVR, attestati, HACCP plans and privacy records all live in one document management software hub, tagged by type and client, with a clear approval trail for anything uploaded directly by a client.
Tagging by document type, client and expiry date
Approve / reject workflow for client-submitted files
Import rosters straight from Excel and keep a complete registry of employers, RLS representatives and emergency teams across every client, with CCNL and contract details ready for inspection.
Everything a compliance team needs, nothing it doesn't
Thirteen connected modules covering safety compliance software, HACCP software, GDPR software and training management software — built from real regulatory workflows, not generic checklists.
M.01
Client & Company Management
A full registry of every company, P.IVA, sector and assigned operator, with status flagged the moment something falls out of compliance.
M.02
Employee Management
Centralized HR records per client with role, CCNL and emergency-team tagging, importable directly from Excel.
M.03
Document Management
A searchable, tagged archive for DVR, attestati and certifications — the document management software at the core of the platform.
M.04
Deadline Tracking
A smart scadenzario that escalates automatically as renewal dates approach, with bulk reminders for entire portfolios.
M.05
Compliance Monitoring
Live regularity status per client — regular, irregular, or unassigned — rolled up into one portfolio-wide view.
M.06
Safety Management
DVR, RSPP and RLS records aligned with D.Lgs 81/08, the core of any safety compliance software stack.
M.07
HACCP Management
Self-control plans, hygiene certifications and renewal tracking purpose-built as standalone HACCP software for food businesses.
M.08
GDPR Management
Processing registers, DPO assignment and privacy documentation, packaged as dedicated GDPR software for Reg. EU 2016/679.
M.09
Occupational Health
Medico Competente assignments, sorveglianza sanitaria scheduling and medical visit tracking per employee.
M.10
Training Management
Full lifecycle for courses — scheduling, attendance, materials and certification — the training management software layer.
M.11
Consultant Management
Assign and scope Consulente Sicurezza, HACCP, GDPR and Medico Competente per client with isolated access.
M.12
Automated Email & WhatsApp Alerts
Configurable rules send reminders by email and WhatsApp before deadlines hit, with a full delivery log per client.
M.13
Course & Teacher Management
Dedicated docente accounts for managing participants, attendance and materials across in-person and online courses.
DOC/06 · ROLE-BASED ACCESS
Permissions modeled on how compliance teams actually work
Five distinct access levels, each scoped to exactly what that person is responsible for — visible in the platform's own user management screen, reproduced below.
ADMINISTRATOR
Full system control
Unrestricted visibility across every module and client.
Creates operators, consultants and clients
Assigns consultants to companies
Monitors deadlines and training portfolio-wide
OPERATOR
Day-to-day execution
Manages an assigned book of clients and their documents.
Creates companies and clients
Assigns consultants and manages documents
Owns the deadline calendar for their accounts
CLIENT
Self-service portal
Each business sees only its own data.
Uploads requested documents
Views and tracks upcoming deadlines
Manages employees and views training
CONSULTANTS
Sicurezza · HACCP · GDPR · Medico
Four specialist roles, all scoped per assignment.
Each manages only assigned companies
Specialty-specific document access
Independent deadline view per client
TEACHER / DOCENTE
Runs the classroom, not the back office
Manages training courses Tracks attendance Manages participants Uploads course materials
DOC/07 · HOW IT WORKS
From onboarding to ongoing compliance in eight steps
The exact sequence every client follows inside ComplianceHub, from the first company record to a fully tracked compliance posture.
01
Create Company
Register the client with P.IVA, sector and key contacts.
02
Assign Operator
Hand the account to the operator who'll run it day-to-day.
03
Assign Consultants
Attach Sicurezza, HACCP, GDPR or Medico Competente as needed.
04
Upload Documents
DVR, attestati and certifications enter the central archive.
05
Track Deadlines
Every expiry lands automatically on the smart calendar.
06
Receive Alerts
Email and WhatsApp reminders fire ahead of each renewal.
07
Manage Training
Schedule and track courses tied to each role's requirements.
08
Stay Compliant
A live regularity status replaces guesswork at every inspection.
DOC/08 · INDUSTRIES
Compliance looks different in every sector. ComplianceHub adapts.
The same engine, configured around the obligations that actually apply to each industry.
Construction
DVR, RLS and site-specific safety training tracked per cantiere.
Food Industry
HACCP self-control plans and hygiene certification renewals.
Manufacturing
Machinery safety, emergency teams and recurring inspections.
Healthcare
Occupational health surveillance and Medico Competente scheduling.
Professional Services
GDPR processing registers and privacy documentation at scale.
0
Companies tracked
0
Deadlines met on time
0
Documents managed
0
Avg. time saved per week, per consultant
DOC/09 · CUSTOMERS
Compliance teams that switched and never looked back
From single-site consultancies to multi-client safety firms.
We went from three spreadsheets and a shared inbox to one dashboard. Our RSPP can now see every client's status before the morning coffee is done.
G
Giulia BianchiSafety Consultancy, Milan
The WhatsApp alerts alone cut our overdue HACCP renewals to nearly zero. Clients respond to a WhatsApp message far faster than an email.
M
Marco FerrariHACCP Consultant, Bologna
Our clients finally have a portal instead of calling for every document. Onboarding a new company now takes minutes, not days.
L
Laura ContiOperations Lead, Tech Solutions S.p.A.
The role-based scoping is exactly what we needed — our Medico Competente only ever sees the companies assigned to him, automatically.
ComplianceHub is a compliance management software platform that centralizes client and company records, employee data, documents, deadlines, training and consultant assignments, with automated email and WhatsApp alerts so nothing expires unnoticed.
Does ComplianceHub work as standalone HACCP software?
Yes. The HACCP module covers self-control plans, hygiene certifications and renewal tracking, and can be used on its own or alongside safety and GDPR modules.
Is ComplianceHub GDPR compliant?
The GDPR module tracks processing registers, DPO assignment and privacy renewal deadlines, and the platform itself is built around encrypted storage and strict role-based access to personal data.
How do the automated WhatsApp alerts work?
You set rules per deadline type — for example, 30 days before a certificate expires — and ComplianceHub sends the reminder automatically by email, WhatsApp, or both, with a full delivery log.
Can each consultant only see their assigned companies?
Yes. Consulente Sicurezza, Consulente HACCP, Medico Competente and Consulente GDPR each have access strictly scoped to the companies they've been assigned by an administrator or operator.
Can clients upload their own documents?
Yes. Clients have a self-service portal to upload requested documents, which then enter an approval workflow before being marked as accepted in the document management software archive.
Does ComplianceHub include training management software?
Yes. You can schedule courses, track attendance and enrollment, manage materials, and assign dedicated teacher accounts — all tied to renewal deadlines for each certification type.
How long does onboarding take?
Most consultancies are live within 48 hours. We import your existing client list and documents, configure roles, and set up your first alert rules during onboarding.
Can I import employee data from Excel?
Yes. The employee management module supports bulk import from Excel, mapping fields like role, CCNL and employer automatically.
Is there a limit on the number of clients or companies?
Limits depend on your plan. Starter is designed for small books of clients, while Professional and Enterprise scale to consultancies managing hundreds of companies.
Can I customize alert rules per client?
Yes. Each rule can be scoped by deadline type, lead time, and channel, and can be toggled on or off per client or applied portfolio-wide.
Does the platform support multiple operators and sub-teams?
Yes. Administrators can create any number of operator accounts, each with their own scoped portfolio of assigned clients.
What happens to our data if we cancel?
You can export your full client, document and deadline history at any time. We retain data for a defined grace period after cancellation, then permanently delete it on request.
Is ComplianceHub available in languages other than Italian?
The platform interface and demo shown here are in Italian, reflecting the regulatory context it was built for, with English and additional languages available on Professional and Enterprise plans.
Do you offer a free trial or demo?
Yes. Book a live demo with our team using the form below, and we'll walk through the modules most relevant to your portfolio.
DOC/11 · PRICING
Plans that scale with your client portfolio
MonthlyAnnual Save 20%
Starter
€99/month
For independent consultants managing a small client book.
